How to Sync SharePoint Online Document Library with OneDrive

Do you know how to Sync a SharePoint Online Document Library with OneDrive? Well, in this SharePoint Online tutorial, We will overview Sync a SharePoint Online Document Library with OneDrive and how to sync SharePoint Online Document Library with OneDrive.

Moreover, we will cover:

• What are the uses to sync a SharePoint Online Document Library with OneDrive?
• How to Prevent Users from Syncing SharePoint Online Document Libraries to the Desktop?
• What are the Limitations to sync a SharePoint Online Document Library with OneDrive?

Sync SharePoint Online Document Library with OneDrive

• OneDrive sync will sync between SharePoint Online Document Library and our local device.
• Users can synchronize the SharePoint Online Document Library to a OneDrive, where they can access the files directly from their local device.
• When users are Online, they can sync the files between SharePoint Online and their local device.
• Else, if users are offline, they can see the changes made to the Documents on their local device.

Why Sync SharePoint Online Document Library with OneDrive

SharePoint Online Document Library is a Collaborative platform, where users will handle many files/documents. So, users will face an issue with file storage and limitation while Sharing files/documents in SharePoint Online Document Library. To overcome,

• Users can sync a SharePoint Online Document Libraries file with OneDrive, where they can easily collaborate on documents with their team without navigating to another platform.
• Also, users can directly access it from the cloud.

How to Sync SharePoint Online Document Library with OneDrive

Here we will see how to sync SharePoint Online Document Library with OneDrive.

Note:

Before Syncing to a One drive, sign in to OneDrive or Microsoft 365 to finish the setup.

• Open the SharePoint Document Library, where we need to sync to a One-drive.
• Then click on the Sync icon (top-middle of the page).

Note

If users don’t have a OneDrive application, a prompt will be appeared as “Download software”

• Then, a prompt appears as Open Microsoft OneDrive ,this file opens in the One Drive application, click on Open Microsoft OneDrive.
• Then a pop-up appears as We’re syncing your files -> Click on the Close button.

• A dialogue box appears as “Your folder is here” -> Click on Next.

• Once all set, the SharePoint Document Library will be synced to our computer (Local device) as shown below:

• After syncing to the SharePoint Online Document Library with OneDrive, if users make any changes to a file, it automatically changes in the SharePoint Online Document Library too.
• Also, all users can access it after the changes.

Have a look: Working with SharePoint Online Countdown Timer Web Part

Prevent Users From Syncing SharePoint Online Document Library to Local System

Here we will see how to prevent users from syncing SharePoint Online Document Libraries to their local systems.

• Open the SharePoint Online Document library -> Click on the settings icon -> Select Library settings.

• Choose Advanced settings under General Settings.

• Scroll down, in Offline Client Availability, and choose No (Allow items from this SharePoint Online Document Library to be downloaded to offline clients) as shown below:

• Click on the OK button. Then, the Sync button will not be available in the SharePoint Online Document Library.

This is how we can Prevent users from syncing SharePoint Online Document Libraries from offline clients.

Limitation to Sync SharePoint Online Document Library with OneDrive

Here, we will see the limitations of syncing a SharePoint Online Document Library with OneDrive.

• If our SharePoint Document Library contains more than 5000 items (both files and folders), we can’t sync a SharePoint document library with OneDrive. Sync 5000 is limited.
• After syncing a SharePoint Online Document Library with OneDrive, the Metadata column will not be visible on the Local device.
• Users can’t sync an individual SharePoint Online Document Library folder or files to the Local device.
• When a user is deleting a SharePoint Online Document Library, they will receive a prompt “Are you sure to delete it else it will be saved in recycle bin“.
• But if a user deletes it from their Local device, it directly deletes it, and they can’t access it. Again, they need to sync a SharePoint Document Library with OneDrive.

Conclusion

In this SharePoint tutorial, we explained what is sync SharePoint Document Library with OneDrive and how to sync SharePoint Document Library with OneDrive.

Moreover, we saw:

• Uses to sync a SharePoint Online Document Library with OneDrive?
• Prevent Users from Syncing SharePoint Online Document Libraries to the Desktop?
• Limitations to sync a SharePoint Online Document Library with OneDrive?

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