In this SharePoint Online tutorial, I will discuss a SharePoint Online list and an Excel spreadsheet. Then, I will explain the differences between the SharePoint Online list and Excel Spreadsheet.
What is SharePoint Online List
- A SharePoint Online list is a collection of data displayed in rows and columns. It is very similar to a spreadsheet or a simple database. The rows in a list are called list items. The columns can be called fields, properties, or metadata.
- SharePoint Online lists information we can make available to users and team members. We are designing the SharePoint Online list for tracking and managing data, and looks similar to spreadsheets.
I have a SharePoint Online list called Furniture Types. This list has various columns with different data types. Such as:
- Furniture ID = Single line of text
- Furniture Name = Single line of text
- Features = Choice
- Category = Choice
- Style = Choice
- Price = Currency
- Quantity = Number
What is an Excel spreadsheet
An Excel spreadsheet is a computer program that captures, displays and manipulates data arranged in rows and columns. Spreadsheets are one of the most popular tools available with personal computers. A spreadsheet is generally designed to hold numerical data and short text strings.
A spreadsheet is a grid-based file designed to manage or perform any calculation on personal or business data. It is available in MS Office and Office 365; you can see the example of an Excel spreadsheet.
SharePoint Online List vs. Excel
We will discuss the difference between a SharePoint Online list and the Excel spreadsheet as shown below:
|SharePoint Online list||Excel spreadsheet|
|A SharePoint Online list is a collection of data displayed in rows and columns. It is very similar to a spreadsheet or a simple database.||A spreadsheet is a computer program that can capture, display and manipulate data arranged in rows and columns.|
|We have searched for information in a SharePoint Online list, click on the filters pane, and check off the fields that we want.||Spreadsheets are one of the most popular tools available with personal computers.|
|We are designing the SharePoint Online list for tracking and managing data, and looks similar to spreadsheets.||We have tried to import an Excel file into a SharePoint Custom list by using limited data types|
|In the SharePoint Online list, we can create many different views where we can sort, filter, or group by certain metadata fields.||It is available in MS Office as well as Office 365.|
|We searched for information in a SharePoint Online list, clicked on the filters pane, and checked off the fields that we wanted.||In our Excel spreadsheet, we can use different types of formulas, and it makes calculations simpler and faster.|
|While working on the modern SharePoint Online list, we can integrate with other Office 365 tools like Power Apps, Microsft Flow, etc…||A spreadsheet is a grid-based file designed to manage or perform any calculation on personal or business data.|
|If we need to have the SharePoint data to be available in Excel, we can easily export it using the out-of-the-box option (Export to Excel).||In our Excel spreadsheet, we can use different formulas, making calculations simpler and faster.|
I have explained the differences between the SharePoint Online list and Excel in this SharePoint Online tutorial. I hope you got an idea of the SharePoint list vs. Excel.
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Preeti Sahu is an expert in Power Apps and has more than 6 years of experience working with SharePoint and the Power Platform. As a Power Platform expert for Power BI, Power Apps, Power Automate, Power Virtual Agents, and Power Pages, she is currently employed with TSinfo Technologies. She is the author of the book Microsoft Power Platform A Deep Dive. She also made a big technical contribution to SharePointDotNet.com in the form of articles on the Power Platform. She enjoys traveling and spending time with her family in her spare time.