SharePoint Online List Vs Excel

In this SharePoint Online tutorial, We will learn about SharePoint Online List vs Excel. Also, we will discuss the below topics such as:

• What is a SharePoint Online List
• What is an Excel Spreadsheet

What is SharePoint Online List

• A SharePoint Online list is a collection of data displayed in rows and columns. It is very similar to a spreadsheet or a simple database. The rows in a list are called list items. The columns can be called fields, properties, or metadata.
• A list in SharePoint Online stores information that we can make available to users and team members. We are designing the SharePoint Online list for tracking and managing data and look similar to spreadsheets.

Example:

I have a SharePoint Online list called Furniture Types. This list has various columns with different data types. Such as:

• Furniture ID = Single line of text
• Furniture Name = Single line of text
• Features = Choice
• Category = Choice
• Style = Choice
• Price = Currency
• Quantity = Number

Also, Read: SharePoint Online Site Permissions [Detailed Tutorial]

What is an Excel spreadsheet

An Excel spreadsheet is a computer program that can capture, display and manipulate data arranged in rows and columns. Spreadsheets are one of the most popular tools available with personal computers. A spreadsheet is generally designed to hold numerical data and short text strings.

A spreadsheet is a grid-based file designed to manage or perform any type of calculation on personal or business data. It is available in MS Office as well as Office 365, you can see the example of an Excel spreadsheet.

SharePoint Online List vs Excel

We will discuss the difference between a SharePoint Online list and the Excel spreadsheet as shown below:

SharePoint Online list	Excel spreadsheet
A SharePoint Online list is a collection of data displayed in rows and columns. It is very similar to a spreadsheet or a simple database.	A spreadsheet is a computer program that can capture, display and manipulate data arranged in rows and columns.
By using SharePoint Online List, we can set unique permissions for each row, hiding it from the view.	Spreadsheets are one of the most popular tools available with personal computers.
We are designing the SharePoint Online list for tracking and managing data and look similar to spreadsheets.	We have tried to import an Excel file into a SharePoint Custom list by using limited data types
In the SharePoint Online list, we can create many different views, where we can sort, filter, or group by certain metadata fields.	It is available in MS Office as well as Office 365.
We have searched for information in a SharePoint Online list, just click on the filters pane, and check off the fields that we want.	In our Excel spreadsheet, we can use different types of formulas and it made calculations simpler and faster.
While working on the modern SharePoint Online list, we can integrate with other Office 365 tools like Power Apps, Microsft Flow, etc…	When we are Importing an Excel list to a SharePoint list, our Excel list should be formatted as a table.
If we need to have the SharePoint data to be available in Excel, we can easily export it using the out-of-the-box option (Export to Excel).	A spreadsheet is a grid-based file designed to manage or perform any type of calculation on personal or business data.

Conclusion

From this SharePoint Online tutorial, we learned the SharePoint Online List vs Excel along with the below topics such as:

• What is a SharePoint Online List
• What is an Excel spreadsheet

Furthermore, you may like some more SharePoint Online tutorials:

• SharePoint Online List Title Column [Detailed Guide]
• How to Get SharePoint Online Site Owner
• How to Add Conditional Formatting to the SharePoint Online List?
• SharePoint Online List Column Sorting [With Various Data Types]
• SharePoint Online Team Site Vs Microsoft Teams