SharePoint Online List Title Column [Detailed Guide]

In this SharePoint Online tutorial, we will learn everything about the SharePoint Online Title Column such as:

• SharePoint Online List Title Column
• Rename Title Column in SharePoint Online List
• Remove Title Column in SharePoint Online List
• How to Remove Title as Mandatory Field From SharePoint List
• Calculated Value in SharePoint Online List Title Column
• SharePoint Online List Title Column Field Character Limit

Also, Read: SharePoint Online Team Site Vs Microsoft Teams

SharePoint Online List Title Column

Whenever we are creating a SharePoint Online list, by default the Title column is available inside the list. Also, this is a mandatory column (with a single line of text data type) in the SharePoint Online List.

SharePoint Online title column is the main column that is used to open, edit, and work with the items in a SharePoint list.

The below screenshot represents a SharePoint Online list named MB Trade Program. This list has various columns with different data types. Such as:

• Title = This is an inbuilt column in the SharePoint list
• Program Description = Multiple lines of text data type
• Program Benefits = Multiple lines of text data type
• Program Start Date = Date and time data type
• Program End Date = Date and time data type
• Program Duration = Single line of text data type

Options available in SharePoint List Title Column

Here we will see some more options that are available in SharePoint Online List Title Column.

• When we expand the ‘Title’ column various options will be shown such as:
  • A to Z
  • Z to A
  • Filter by
  • Group by
  • Column settings
  • Totals

Now, we will explore one by one various scenario of the SharePoint Online list title column.

1. A to Z:

• This will arrange each item in the column in alphabetical order.

2. Z to A:

• In this, all the items of the column will get arranged in descending order.

3. Filter by:

• When a user will click on this Filter by option, then the list items will filter based on the SharePoint Title column.

• For example, Click on ‘Filter by’ -> then Filter by ‘Title’ (1) pane appears -> Select a specific list item to filter -> Click Apply as shown below.

• Now, we can view the SharePoint Online filtered items (based on the title) as shown below.

4. Group by:

• When we select ‘Group by’, it will group the item of the column by the specified name or category. For Example, we have selected Group by Title
• Here, are some following types of data, that can’t be grouped
  • Multiple lines of text
  • Choice, where multiple values are allowed
  • Hyperlink
  • Image

5. Column setting:

• Here, we can see various options when we expand the ‘Column setting’ such as rename, widen column, narrow column, etc. to change the column view.

6. Total:

• It is used to have a total count for SharePoint Online List items when we expand the ‘Total’ we can see two options as shown below:

• None: It is a by default option selected in Total.
• Count: When we select ‘Count’ it will give the total count of SharePoint Online List items as shown below.

These are the important options that are available in SharePoint Online List Title Column.

Check out: How to Delete a Column in SharePoint Online List

Rename the Title Column in SharePoint Online

Here, we will see how to rename the ‘Title’ column in the SharePoint Online site.

• Click on the ‘Title’ column and expand it.
• Now, click on the ‘Column setting‘ and select Rename option.

• Now, a ‘Rename Column’ dialog box pops up here, we can rename the Title column as per our requirement. For Example, we renamed the Title column to ‘ProgramName’.
• Click on the Save button.

• Now, this is how the Title column looks after renaming it to Program Name.

This is how we can Rename the ‘Title Column’ in SharePoint Online List.

Remove the Title Column in SharePoint Online

We cannot delete the title column from SharePoint Online List, but users can show/hide the title column in SharePoint Online List.

Also, we can remove the Title column from SharePoint Online List when we create a new item in a SharePoint List.

Show/hide the SharePoint Online List Title Column

Here, we will see how to hide the SharePoint Online List Title Column.

• Click on the Title column -> Select Column settings -> Click on the Show/hide column.

• Edit view column dialog box pops up -> Unselect the Title and click on Apply.

• Now, in the SharePoint Online List, the title column got hidden as we can see.

This is how we can hide the SharePoint Online List Title Column.

Have a look: SharePoint Online List Vs Excel

Remove the SharePoint List Title Column from New Item Pane

Here, we will see how to remove the SharePoint List Title Column from the new item pane.

Let’s see what are the steps involved in Removing the SharePoint Online List Title Column from the new pane.

• Click on ‘Setting’ and go to the ‘List settings’.

• Now, a ‘MB Trade Program >> Settings’ window opens up then go to ‘General Settings’.
• Select ‘Advanced settings’ under General Settings.

• ‘Advanced Settings’ window opens go to Content types.
• Select ‘Yes’ to Allow management of content types and then click on OK which is located at the bottom of the window.

• Go back to the ‘Settings’ window.
• Under Content Type click on ‘Item‘

• Now, a List Content Type window opened up.
• Then, under Columns >> click on ‘Title’.

• ‘Change Content Type Column‘ window opened up > Go to Column settings to specify the content type column.
• Now, select Hidden (Will not appear in forms) and click on the OK button.

• Now, redirect to the specified SharePoint List (MB Trade Program).
• Click on +New to create a new list item. Here, we can see the Title column has been removed from the New item dialog box.

This is how we can remove the SharePoint Online List Title column when we create a new item in SharePoint Online List.

Read Post: SharePoint Online Site Permissions [Detailed Tutorial]

How to Remove Title As Mandatory Field From SharePoint Online List

Here we will see how to remove the title as a mandatory field from the SharePoint Online list.

Let’s see how the title column looks when it is a mandatory field, whenever we create a new list.

• Click on ‘Setting’ and go to the ‘List settings’

• Now, a ‘MB Trade Program >Settings’ window opens then, go to the Columns.
• Under Columns click on Title.

• The ‘Edit column’ window opened up with various options.
• Now, select ‘No’ for the required column content which contains information.
• Click on the OK button.

• Click on ‘+ New’ then, a New item dialog box pops up under that you can see the mandatory symbol removed from the Title.

This is how we can remove the Mandatory Field from the Title Column in SharePoint Online.

Calculated Value in SharePoint Online List Title Column

Here we will discuss SharePoint Online List Title Column’s calculated value and how can we apply it.

• Open a SharePoint Online List. Navigate to https://<tenant name>.sharepoint.com/sites/<Site name>/Lists/<List name>/AllItems.aspx. For Example, we have taken ‘Employee Register’ as our SharePoint Online List > https://tsinfotechnologies.sharepoint.com/sites/MitchellBlack/Lists/EmployeeRegister/AllItems.aspx
• Click on the ‘Settings’ icon. ‘Settings‘ dialog box pops up.
• Select ‘List settings‘ as shown below.

• ‘Settings’ window opens up with various options.
• Under Columns, select ‘Title‘ as shown below.

• Now, ‘Edit columns‘ window opens up with various options.
• Go to the Default value, and under this select the ‘Calculated value‘ and put the formula as per the requirement.
• For Example, we have put the formula below:

=TEXT(1234567898,"[<=9999999]###-####;(###) ###-####")

• it will display a special (Phone number), like (123) 456-7898 in SharePoint Online List Title Column -> Click on the OK button as shown below.

• Now, when we start to create a new item it will display a special (Phone number), like (123) 456-7898 in SharePoint Online List Title Column.
• Click on the Save button as shown below.

• After saving the changes it will display like this as shown below.

This is how we can put the Calculated value in SharePoint Online List Title Column.

SharePoint Online List Title Column Field Character Limit

Here, we will see what is the maximum field limit in the title column and what happens when we increase the field limit beyond the maximum limit in SharePoint Online List Title Column.

Maximum Field Character Limit in SharePoint Online List Title Column

In this section, we will get to know what is the Maximum Field Character Limit in SharePoint Online List Title Column.

• For Example, we have taken Employee Directory as our SharePoint Online List.
• Click on the ‘Settings‘ icon -> Select ‘List settings‘ as shown below.

• ‘Settings‘ window opens up > Go to Column (click to edit) -> Under ‘Column (click to edit)‘, select the Title.

• ‘Edit column‘ window opens up with various options.
• Under the Edit column, we can see ‘Maximum number of characters is given i.e 255’ as shown below.

Here, we have seen the Maximum number of Character are 255 in SharePoint Online List.

Now, we will see what happens when we increase the maximum number of characters in the SharePoint Online List Title Column.

• Click on the box of ‘Maximum number of characters’.
• We can now provide a number to increase it in accordance with our requirements. For Example, we have given 258 as our maximum number of characters. Then, click on OK.
• Now, we can see a dialog box pops up saying ‘Maximum number of characters must be between 1 and 255.’ So we cannot increase the maximum number of characters in the SharePoint Online List Title Column.

Here we have seen what is the maximum number of characters in the title column and what happens when we increase the limit beyond the maximum number of characters in the SharePoint Online List Title Column.

Additionally, you may like some more SharePoint Online tutorials:

• How to Copy a SharePoint List
• How to Get SharePoint Online Site Owner
• How to Add Conditional Formatting to the SharePoint Online List?
• How to Customize SharePoint Online Team Site

Conclusion

From this SharePoint Online tutorial, we have learned about the SharePoint Online ‘Title’ column such as:

• SharePoint Online List Title Column
• Rename the Title Column in SharePoint Online
• Remove the Title Column in SharePoint Online
• How to Remove Title As Mandatory Field From SharePoint List
• Calculated Value in SharePoint Online List Title Column
• SharePoint Online List Title Field Character Limit