SharePoint Online List Templates [With Real Examples]

In this SharePoint Online tutorial, we will discuss everything about SharePoint Online List Templates.

Also, we will cover the topics below:

• SharePoint Online List Templates
• What are the different types of SharePoint Online List Templates
• Examples of SharePoint Online List Templates
• SharePoint Online list template URL

SharePoint Online List Templates

SharePoint Online List Templates are the built-in layouts that include all the suitable columns for the selected SharePoint Online List Templates. For Example, if we select ‘Expense Tracker’ it includes columns such as Item, Amount, Date, Category, Receipt, etc as shown below.

Also, Read: Indexed Column in SharePoint Online List

Different types of SharePoint Online List Templates

There are 15 different types of SharePoint Online List Templates such as:

1. Blank List
2. Issue tracker
3. Employee onboarding
4. Event itinerary
5. Asset manager
6. Recruitment tracker
7. Travel requests
8. Travel request with approval
9. Work progress tracker
10. Content scheduler
11. Content scheduler with approval
12. Playlists
13. Gift ideas
14. Expense tracker
15. Recipe tracker

Refer to the steps below to create SharePoint Online List using in-built templates:

• Open a SharePoint Online Site Home Page (Mitchell Black) -> Expand +New dropdown -> click on List as shown below.

• In the Create a list window, we can see all the SharePoint Online lists in-built templates as in the image below.

This is about SharePoint Online List Templates.

Check out: How to Export SharePoint Online List to Excel

SharePoint Online List Templates Examples

Here, we will see SharePoint Online List Templates Examples by using built-in templates such as:

1. Employee Onboarding
2. Expense Tracker
3. Travel Request
4. Event Itinerary
5. Content Scheduler

Example 1: Using Employee Onboarding Template

• Select a SharePoint list Employee onboarding template to store all the onboarding details of an employee.

• In the Employee onboarding window, click on Use template.

• By default, the list template name will be the same as the template name (Employee onboarding). If we want, we can change the name as per our needs.
• For example, we changed the SharePoint list template name to ‘MB Employee Onboarding’ -> click on the Create button.

• Once we create the Employee Onboarding list template (MB Employee Onboarding), there will be various inbuilt columns available. Such as:

Column Name	Column Data Type
Work	Single line of text
Description	Multiple lines of text
Complete?	Yes/No
Complete on	Date and Time
Mentor	Person or Group
Relevant link	Hyperlink
Relevant files	Attachment

• In the screenshot below, you can see what the Employee Onboarding template looks like (including some information):

• Now, we have modified the SharePoint Online List (MB Employee Onboarding) as per our needs.
• This is how after modification SharePoint Online List template ‘MB Employee Onboarding’ looks like:

Example 2: Using Expense Tracker Template

• Select a SharePoint list Expense tracker template to store all the expense details of a company.

• In the Expense tracker window, click on Use template.

• By default, the list template name will be the same as the template name (Expense tracker). If we want, we can change the name as per our needs.
• For example, we changed the SharePoint list template name to ‘MB Expense Tracker’ -> Click on the Create button.

• Once we create the Expense tracker list template (MB Expense Tracker), there will be various inbuilt columns available. Such as:

Column Name	Column Data Type
Item	Single line of text
Date	Date and Time
Amount	Currency
Category	Choice
Description	Multiple lines of text
Receipt	Image
Created by	Person or Group

• In the screenshot below, you can see what the Expense tracker template looks like (including some information):

• Now, we have modified the SharePoint Online List (MB Expense Tracker) as per our needs.
• This is how after modification our SharePoint Online List using the built-in template ‘MB Expense tracker’ with various in-built columns looks.

Also, Read: How to Copy a SharePoint List

Example 3: Using Travel Requests Template

• Select a SharePoint list Travel requests template to manage all your travel requests and keep an eye on budgets.

• In the Travel Requests window, click on Use template.

• By default, the list template name will be the same as the template name (Travel requests). If we want, we can change the name as per our needs.
• For example, we changed the SharePoint list template name to ‘(Employee Travel Requests)’ -> Click on the Create button.

• Once we create the Expense tracker list template (Employee Travel Requests), there will be various inbuilt columns available. Such as:

Column Name	Column Data Type
Trip title	Single line of text
Reason for travel	Multiple lines of text
Requester	Person or Group
Destination	Location
Travel start date	Date and time
Travel end date	Date and time
Travel duration(days)	Calculated (calculation based on other columns)
Airline	Choice
Estimate airfare	Number
Hotel	Location
Approved?	Yes/No

• In the screenshot below, you can see how the Travel requests template looks like (including some information):

• Now, we have modified the SharePoint Online List (Employee Travel Requests) as per our needs.
• This is how after modification our SharePoint Online List ‘Employee Travel Requests‘ looks like.

Have a look: SharePoint Online Document Library Permissions [Detailed Tutorial]

Example 4: Using Event Itinerary Template

• Select a SharePoint list Event itinerary template to organize all your important event details in one place, so everything runs smoothly.

• In the Event itinerary window, click on Use template.

• By default, the list template name will be the same as the template name (Event itinerary). If we want, we can change the name as per our needs.
• For example, we changed the SharePoint list template name to ‘(MB Event Itinerary)’ -> Click on the Create button.

• Once we create the Expense tracker list template (Employee Travel Requests), there will be various inbuilt columns available. Such as:

Column Name	Column Data Type
Session name	Single line of text
Session code	Single line of text
Speaker(s)	Person or Group
Session type	Choice
Description	Multiple lines of text
Start Date and Time	Date and Time
End Date and Time	Date and Time
Duration	Calculated (calculation based on other columns)
Location	Location

• In the screenshot below, you can see what the Event itinerary template looks like (including some information):

• Now, we have modified the SharePoint Online List (MB Expense Tracker) as per our needs.
• This is how after modification our SharePoint Online List template ‘Expense tracker’ looks like:

Example 5: Using Content Scheduler Template

• Select a SharePoint list Content scheduler template to plan, schedule, and manage your content with this template

• In the Content Scheduler window, click on Use template.

• By default, the list template name will be the same as the template name (Content scheduler). If we want, we can change the name as per our needs.
• Click on the Create button.

• Once we create the Expense tracker list template (Content scheduler), there will be various inbuilt columns available. Such as:

Column Name	Column Data Type
Content title	Single line of text
Description	Multiple lines of text
Author	Person or Group
Status	Choice
Draft due by	Date and time
Publish by	Date and time
Content type	Choice

• In the screenshot below, you can see what the Event itinerary template looks like (including some information):

• Now, we have modified the SharePoint Online List (Content scheduler) as per our needs.
• This is how after modification our SharePoint Online List template ‘Content scheduler’ looks like:

SharePoint Online list template URL

We are not able to view the URL for the SharePoint list template. It is only possible to view or edit the URL in the SharePoint library.

If you want to view/edit the SharePoint Template URL in SharePoint Document Library, you can refer to this link below:

View/edit the SharePoint Template URL

Conclusion

From this SharePoint Online tutorial, we have learned what are the built-in templates of SharePoint Online List and also what is SharePoint Online List template, and so on as listed below:

• What are the different types of SharePoint Online List Templates
• Examples of SharePoint Online List Templates
• Different Columns in SharePoint Online List Templates
• SharePoint List Template URL

Additionally, you may like some more SharePoint Online tutorials:

• How to Change SharePoint Online Team Site to Microsoft Teams
• SharePoint Online Site Date Format [With Examples]
• SharePoint Online List Title Column [Detailed Guide]
• How to Delete a Column in SharePoint Online List
• SharePoint Online List Calendar View Color Coding