SharePoint Online List Calendar View Color Coding

In this SharePoint Online tutorial, we will discuss SharePoint Online List Calendar View Color Coding along with several other topics that are discussed, which are given below.

• Color Code SharePoint List Calendar View
• SharePoint List Calendar View Color Coding
• SharePoint List Calendar View Formatting

Also, Read: How to Change SharePoint Online Team Site to Microsoft Teams

SharePoint Online List Calendar View Color Coding

SharePoint Online list calendar view color coding helps users to separate different types of tasks and activities in our calendar. Color coding in the SharePoint Online List calendar also helps the users to have a look at, whether a block is for meetings, outings, holidays, lunch, etc.

For Example, we have done Color code in the SharePoint Online List Calendar View as shown below.

SharePoint List Calendar View Color Coding

Here, we can see how to create a SharePoint Online list calendar view.

To do that, the color code in the SharePoint list calendar, first we have to create a new view as per our need. Steps to create a view in SharePoint Online List are given below.

• For Example, we have taken a SharePoint Online List ‘MB Calendar’ -> Expand All Items -> Select ‘Create new view‘.

• For this Create view window, we need to provide the below details:
  • View name = Provide a new view name like Calendar.
  • Show as = We have selected Calendar.
  • Default layout = We have selected Month. If you want can choose a Week.
  • Start date on calendar = Expand the Start date and select the date as per your need.
  • End date on calendar = Expand the End date and select the date as per your need.
  • Visibility = Select to Make this a public view.
• Click on the More option
  • Title of items on the calendar = Expands it and select the column as per your need.
• Click on Create button.

• Again go back to SharePoint Online List (MB Calendar) home page -> Expand the All Items -> Select the view that we have created (Calendar).

• The screenshot below represents the color coding Calendar view with the SharePoint title values.

This is how we can create a SharePoint Online list calendar view.

Check out: SharePoint Online Modern List Features

SharePoint List Calendar View Formatting

Here, we will see how to format the current view of the calendar in the SharePoint List.

• Expand the view that we have created (Calendar) -> Select Format current view.

• In this Format view pane, click on Manage rules under Conditional formatting.

• Under the Conditional formatting window, click on …(ellipsis) -> Select Edit rule.

• In this Edit Rule window, we have to provide value for,
  • Choose a column = Provide a column to compare
  • Choose a comparison = Select the operator
  • Choose or Type a value = Provide a value to be compared
  • Show list item as (Color) = Choose a color to show a list item
• Case I:

In this case, we have taken column (Start date) which is compared (is before) the specific date (4/9/2023). If it matches the situation then the item on the list will be shown in the selected color (Red).

1. Chosen Column = Start Date
2. Choose a comparison = is before
3. Chosen Type value = 4/9/2023
4. Show list item as (Color) = Red

• Case II:

In this case, we have taken column (Start Date) which is compared (is between) the date (4/10/2023) to (4/14/2023). If it matches the situation then the item on the list will be shown in the selected color (Green).

1. Chosen Column = Start Date
2. Comparison condition = is between
3. Chosen Type value = 4/10/2023 to 4/14/2023
4. Show list item as (Color) = Green

• Case III:

In this case, we have taken column (End date) which is compared (is between) the date (4/20/2023) to (4/26/2023). If it matches the situation then the item on the list will be shown in the selected color (Yellow).

1. Chosen Column = End Date
2. Comparison condition = is between
3. Chosen Type value = 4/20/2023 to 4/26/2023
4. Show list item as (Color) = Yellow

• Case IV:

In this case, we have taken column (End date) which compared (is on or after) the specific date (5/1/2023). If it matches the situation then the item on the list will be shown in the selected color (Blue).

1. Chosen Column = End Date
2. Comparison condition = is on or after
3. Chosen Type value = 5/1/2023
4. Show list item as (Color) = Blue

• Now, we can see after formatting the view how the SharePoint Online List Calendar view color coding looks as shown below.

This is how we can do Color Coding in SharePoint Online List Calendar View using the format current view.

Furthermore, you may like some more SharePoint Online tutorials:

• SharePoint Online List Templates [With Real Examples]
• Indexed Column in SharePoint Online List
• How to Export SharePoint Online List to Excel
• SharePoint Phone Number Validation [With Examples]
• SharePoint Online List Version History

Conclusion

Here, we have learned about the SharePoint Online List Calendar View Color Coding from this tutorial, along with several other topics that are discussed, which are given below.

• Color Code SharePoint List Calendar View
• SharePoint List Calendar View Color Coding
• SharePoint List Calendar View Formatting