In this SharePoint Online tutorial, we will learn. recycle bin on SharePoint Online site. Also, we will discuss below topics such as:
- What is a Recycle bin on the SharePoint site?
- How to delete items or empty the recycle bin of a SharePoint site?
- How to Restore deleted items from the Recycle bin of a SharePoint site?
- How to Restore an item from the SharePoint site collection Recycle bin?
What is a Recycle bin on the SharePoint site?
Before working with the SharePoint site recycle bin, first, we will discuss what a recycle bin is on the SharePoint site.
- Recycle bin acts as a safety barrier for the deleted items in SharePoint and it shows the items that we have deleted.
- When we deleted the files, folders, list items, and libraries from the site, it isn’t immediately removed from that site, instead, they went and be in the recycle bin.
- Deleted items can be stored in the Recycle bin for a certain period of time.
- By default, items in the Recycle bin will be automatically deleted after 93 days.
How to delete items or empty the recycle bin of a SharePoint site?
In this section, we are going to see how to delete items or empty the recycle bin of a SharePoint site. The following procedure will guide you to attain the goal.
- Click on the settings of the Sharepoint home page.
- Under Settings, it will display the site contents option.
- once you click on the site contents, it will open the site contents page.
- Once the site contents page is opened, on the top right-hand side we will find Recycle bin icon.
- By clicking Recycle bin, we can find all the deleted items in the bin.
- Select the items or files you want to delete.
- Click on the delete option to delete the selected file.
- Then it will display a confirmation dialogue box to delete.
- Click on the Delete button, the file gets deleted from the Recycle bin.
- To empty the Recycle bin, on the top left side of the Recycle bin page, there will be the option Empty Recycle bin.
- Once we click on the “Empty recycle bin”, it will pop-ups the confirmation dialogue box whether we want to erase all the files or not.
- When we delete items from the SharePoint site, they go into the Recycle bin or also called the first stage Recycle bin from where we can easily restore.
- When we delete or empty the Recycle bin, it will automatically go into the Second-Stage or Site collection recycle bin where it will remain for a particular time period and be completely deleted by SharePoint.
- If the user is a site collection admin, can able to restore items from the site collection Recycle Bin.
This is how we can delete or empty the Recycle bin of the SharePoint site.
How to Restore deleted items from the Recycle bin of a SharePoint site?
In this section, we will learn how to retrieve or restore deleted files from the Recycle bin of SharePoint. The following procedure will guide you to attain the goal.
- Follow the steps mentioned earlier to navigate to the SharePoint Recycle bin page.
- Select the items or files that you want to restore and click on the Restore option to restore the selected file to the respective location.
This is how to Restore deleted items from the Recycle bin of a SharePoint site.
How to Restore an item from the SharePoint site collection Recycle bin?
In this section, we will learn how to retrieve or Restore deleted files from a site collection Recycle bin of SharePoint.The following procedure will guide you to achieve the goal.
- Navigate to the Site contents under the settings on the SharePoint site home page.
- On the Site contents page, we will find the site settings option.
- On clicking the Site settings, it will display all the settings that come under the SharePoint site.
- Under the Site Collection Administration, enable the Recycle bin option.
- After that, it will redirect to the Recycle bin page with the Second stage Recycle bin option.
- By clicking on the Second-stage recycle bin, it will open the second-stage recycle bin page with deleted items.
- Select the items or files that you want to restore and click on the Restore option to restore the selected file.
- Once the Restore option is clicked, the items in recycle bin will get back to their original position.
This is how to retrieve or Restore the deleted files from the site collection Recycle bin of SharePoint.
Conclusion
In this section we have learned the following topics:
- What is a Recycle bin on the SharePoint site?
- How to delete items or empty the recycle bin of a SharePoint site?
- How to Restore deleted items from the Recycle bin of a SharePoint site?
- How to Restore an item from the SharePoint site collection Recycle bin?
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Bijay Kumar Sahoo is a highly accomplished professional with over 15 years of experience in the field of SharePoint and related technologies. He has been recognized as a Microsoft MVP (Most Valuable Professional) more than 9 times, starting from April 2014, for his exceptional contributions to the SharePoint community. Bijay is also a prolific author, having written two books on SharePoint – “Microsoft Power Platform – A Deep Dive” and “SharePoint Online Modern Experience Practical Guide“. His deep insights into SharePoint are also shared on his popular YouTube channel EnjoySharePoint where he teaches SharePoint to a global audience (From various countries like the United States of America, Canada, the United Kingdom, Australia, New Zealand, etc). Read more…