Recent Documents Web Part in SharePoint Online

In this SharePoint Online tutorial, I will explain to you what is a Recent Documents web part in SharePoint online and how to add this Recent Document web part to SharePoint Online.

Also, I will show a SharePoint Online Recent Documents web part and how to delete a recent documents web part in SharePoint.

SharePoint Online Recent Documents Web Part

Before adding a recent documents web part to SharePoint Online, I will tell you the role of the recent documents web part and how it is useful in SharePoint.

• SharePoint Online Recent documents web part will show up all the recently opened and uploaded documents, files, Excel sheets, and Word documents of a current user.
• It will display all the recently added documents at the entire tenant level of the organization.
• It only shows recent documents uploaded or viewed by the current users.
• We can also select a maximum number of documents displayed in the SharePoint Online Recent Documents web part.
• The maximum number of documents to display in SharePoint’s recent documents web part is 500.

Add Recent Documents Web Part to SharePoint Online

In this section, I will show you, how to add a recent documents web part in SharePoint Online.

• Open the SharePoint online site page -> Click on the Edit icon as shown below figure:

• Now click the (+) symbol on the left side of the page to add sections.

• Next, hover the mouse above or below an existing web part or under the title region (Click on  + circled icon and Add a new web part in column one).

• Choose the Recent Documents web part under list of web parts.

• Also, we can give a name [Recent Documents of a Current User] to the recent documents web part as seen in below image:

This is how to add a recent documents web part to a modern SharePoint site.

Edit Recent Documents Web Part in SharePoint Online

Here, I will tell you, how to edit a Sharepoint Online recent documents web part.

• Click on the Edit icon of a recent documents web part; then a Recent documents pane will appear.
• As we know, we can add the documents within 500; above 500 is impossible. If we enter 520, it displays an error like “Number of items must be between 1 and 500“.

• Suppose if we restrict to a display of only three documents in the Maximum number of documents to show in the property pane, it will only show the documents that are recently uploaded or opened:

• Then, Click on Republish at the top right side of the SharePoint Online page.

This is how to configure and edit a SharePoint online recent documents web part.

We can also Move, Duplicate and Delete Recent documents web part from the SharePoint page. To edit the above changes, follow the below sections:

Move Recent Documents Web Part in SharePoint Online

I will show you how to move recent documents web part in Sharepoint Online.

We can also Move, Duplicate and Delete Recent documents web part from the SharePoint page. To edit the above changes, follow the below sections:

• If we want to move the recent documents web part in the SharePoint page, then click on the Move icon drag and drop the web part wherever required.

This is how to shuffle a Recent document web part on SharePoint online.

Duplicate a Recent Documents Web Part in SharePoint Online

Next, I will tell you how to duplicate a recent document web part on SharePoint online.

• Select the Duplicate web part icon of a recent documents web part.
• Then it will add another copy of a recent documents web part to the SharePoint page as shown below screenshot :

This is how to duplicate a recent document’s web part in SharePoint online.

Delete Recent Documents Web Part in SharePoint Online

Then, I will demonstrate how to delete a recent document’s web part in a SharePoint Online site.

• Click on a delete icon of a recent document library web part, then it will get deleted from a SharePoint site page.

This is how to delete a SharePoint online Recent documents web part.

Conclusion

Through this SharePoint Online tutorial, I have discussed SharePoint Online recent documents web part and also how to add recent documents’ web part to SharePoint Online. Also, I have shown how to edit and move recent documents web part in SharePoint Online. I have also explained how to duplicate and delete recent documents web part on SharePoint Online.

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