How to Use Power Automate Prebuilt Templates?

Are you interested in learning and working on the Power Automate Prebuilt Template?

Then, in this Power Automate tutorial, we will explain how to use Power Automate Prebuilt Templates with various examples.

Some prebuilt templates in the Power Automate.

Power Automate Using Prebuilt Template
PowerAutomate Using Prebuilt Template

Example 1: Send an email when a new message is added to Microsoft Teams

According to the requirements, I have implemented a Power Automate cloud flow using a prebuilt template, i.e., Send an email when a new message is added in Microsoft Teams.

When a new message is added to a Microsoft Teams channel, it will send an email with its details to the specified user’s Office 365 Outlook.

  • Open a Power Automate home page -> Click on Templates.
Example of Prebuilt Templates in Power Automate Flow
Example of Prebuilt Templates in Power Automate Flow
  • In this window, I have selected the template Send an email when a new message is added in Microsoft Teams.
Prebuilt Template Example of a Cloud Flow in Power Automate
Prebuilt Template Example of a Cloud Flow in Power Automate
  • Here, we will see the connectors through which the flow will be connected. And if you are signed in, it will show a green tick -> Then, click on Continue.
Power Automate Cloud Flow Examples Using Template
Power Automate Cloud Flow Examples Using Template
  • Now, the Power Automate cloud flow is created using the prebuilt template.
Flow using Prebuilt Template
Flow using Prebuilt Template
  • In the trigger section, insert the values listed below.
    • Team: Mitchell Black.
    • Channel: General
  • In this Send an email (action) section, enter the user’s email address who will get the email -> Click on Save.
Example of Power Automate Using Prebuilt Template
Example of Power Automate Using Prebuilt Template
  • Once we click on Save, a message pops up that Your flow is ready to go. We recommend you test it -> Click on Test.
Power Automate Cloud Flow Example Using Prebuilt Template
Power Automate Cloud Flow Example Using Prebuilt Template
  • In this Test Flow window, select Manually to add a message to the channel to trigger it -> Click on Test.
Prebuilt Template Cloud Flow Example in Power Automate
Prebuilt Template Cloud Flow Example in Power Automate
  • Open Microsoft Teams -> Click on Teams from navigation -> Expand the group you have selected -> Click on General -> Click on New conversation.
Example of Power Automate Cloud Flow Using Prebuilt Template
Example of Power Automate Cloud Flow Using Prebuilt Template
  • Now, write the message -> Click on Send icon.
How to Create Flow Using Prebuilt Templates
How to Create Flow Using Prebuilt Templates
  • Open Office 365 Outlook -> Click on inbox -> Click on the email it will display ‘New message on Microsoft Teams channel’
Create Using Prebuilt Template for Power Automate Cloud Flow
Create Using Prebuilt Template for Power Automate Cloud Flow
  • Go back to the window where the flow is created, here you will see the message at the top ‘Your flow ran successfully’.
Example of Power Automate Cloud Flow Using Template
Example of Power Automate Cloud Flow Using Template

This is how PowerAutomate uses a prebuilt template i.e. Send an email when a new message is added in Microsoft Teams to implement.

Example 2: Post a message to Microsoft Teams when an email arrives in Office 365 Outlook

Recently, I got a requirement to Post messages to Microsoft Teams when an email arrives in Office 365 Outlook.

Here, when a file is created or modified in SharePoint, it starts an approval process and sends an email then it moves a file to a different location in SharePoint Online on the basis of the approver’s response.

  • Open a Power Automate home page -> Click on Templates.
Power Automate Flow Example using Prebuilt Template
Power Automate Flow Example using Prebuilt Template
  • Here, I have selected Post message to Microsoft Teams when an email arrives in Office 365 Outlook from the Power Automate prebuilt template.
Create Cloud Flow using Prebuilt Template in Power Automate
Create Cloud Flow using Prebuilt Template in Power Automate
  • In this window, we will see the connectors through which the flow will be connected. And if you are signed in, it will show a green tick -> Then, click on Continue.
Prebuilt Template Example in Power Automate Flow
Prebuilt Template Example in Power Automate Flow
  • Now, the Power Automate cloud flow is created using the prebuilt template.
How to use prebuilt template in Power Automate flow
How to use the prebuilt template in Power Automate flow
  • In the trigger section, select the folder where you want the email to be received.
Power Automate Flow Using Prebuilt Template
Power Automate Flow Using Prebuilt Template
  • In the action part, select the values listed below.
    • Post as: Flow bot
    • Post in: Channel
    • Team: Mitchell Black
    • Channel: General
    • Message: Here, I have customized the message using dynamic content Body Preview and Subject.
  • Click on Save.
Example of Prebuilt Template to Create Cloud Flow
Example of Prebuilt Template to Create Cloud Flow
  • After, you click on save a message pops up saying Your flow is ready to go. We recommend you test it -> Click on Test
Cloud Flow Using Prebuilt Template
Cloud Flow Using Prebuilt Template
  • In this Test Flow window, select Manually to add a message to the channel to trigger it -> Click on Test.
Power Automate Instant Flow Customization
Power Automate Instant Flow Customization
  • Open Office 365 Outlook. Now, you can see an email is received.
Power Automate Prebuilt Template
Power Automate Prebuilt Template
  • Open Microsoft Teams -> Click on Teams -> Click on the group you have selected (Mitchell Black)-> Click on General ->
Create Flow Using Prebuilt Template in Power Automate
Create Flow Using Prebuilt Template in Power Automate
  • The screenshot below shows the message content taken from the Office 365 Outlook email.
Example of Cloud Flow in Power Automate Using Prebuilt Template
Example of Cloud Flow in Power Automate Using Prebuilt Template

This is how we can implement Power Automate flow using a prebuilt template Post message to Microsoft Teams when an email arrives in Office 365 Outlook

Example 3: Create a task in Planner based on Office 365 Outlook calendar event

In this example, I will implement a Power Automate cloud flow using a prebuilt template i.e. Create a task in Planner based on Office 365 Outlook calendar event as per my client’s requirements.

Here, I want when an event is created in Office 365 Outlook calendar, it will also create a task in Planner with the event subject. Follow the below-mentioned steps to implement this.

  • Open a Power Automate home page -> Click on Templates.
Prebuilt Templates in Power Automate Cloud Flow
Prebuilt Templates in Power Automate Cloud Flow
  • Here, all types of prebuilt templates will be displayed. Here, I have selected Create a task in Planner based on Office 365 Outlook calendar event.
How to Add Flow Using Prebuilt Templates in Power Automate
How to Add Flow Using Prebuilt Templates in Power Automate
  • In this window, we will see the connectors through which the flow will be connected. And if you are signed in, then it will show a green tick -> Then, click on Create Flow.
Power Automate Desktop
Power Automate Desktop
  • In this trigger section, select the Calendar id. Here, I have chosen Calendar.
  • In the action part, insert Plan Id and Title to create a task based on that.
    • Plan Id: Holiday Calendar
    • Title: Subject
  • Click on Save.
Example of Power Automate Template
Example of Power Automate Template
  • After, you click on save a message pops up that Your flow is ready to go. We recommend you test it -> Click on Test
In-built Template in Power Automate
In-built Template in Power Automate
  • In this Test Flow window, select Manually to Create a new calendar item to trigger it-> Click on Test.
Flow using the in-built template
Flow using the in-built template
  • Open an Outlook home page -> Click on Calendar -> Move the mouse over the date, and click on it.
  • In this window, Add a title of the item. I have inserted the title as New Product Launch -> Click on Save.
In-built Template to Create Power Automate
In-built Template to Create Power Automate
  • Now, open the Planner home page -> Click on Holiday Calendar under All.
  • The added task created on the Outlook calendar will be added here.
Create Power Automate Using Prebuilt Templates
Create Power Automate Using Prebuilt Templates

This is how we can implement the Power Automate using a prebuilt template Create a task in Planner based on Office 365 Outlook calendar event.

Example 4: Forward emails to a channel

As I have got a requirement, I need to forward emails to a channel of Microsoft Teams. Here, when a user posts new emails in Office 365 Outlook to a specific address to a channel of Microsoft Teams

Follow the below-mentioned steps to implement a Power Automate Cloud Flow using a Prebuilt Template.

  • Open a Power Automate home page -> Click on Templates.
Add Flow Using Prebuilt Template
Add Flow Using Prebuilt Template
  • Here, all types of prebuilt templates will be displayed. Here, I have selected Create a task in Planner based on Office 365 Outlook calendar event.
Create Power Automate Flow using In-built Template
Create Power Automate Flow using In-built Template
  • In this window, we will see the connectors through which the flow will be connected. And if you are signed in, then it will show a green tick -> Then, click on Continue.
Power Automate Prebuilt Template Flow
Power Automate Prebuilt Template Flow
  • Here, I have inserted the below-mentioned options.
    • The address the email was sent to: You have to give the email to whom you want to send the email.
Power Automate Prebuilt Template Example
Power Automate Prebuilt Template Example
  • This window shows details of the flow -> Click on Edit.
Example of Power Automate Prebuilt Template
Example of Power Automate Prebuilt Template
  • Here, you can see Power Automate flow is created -> In the trigger section, select the folder where the email is received (Inbox) -> Click on Save.
Power Automate Flow Example
Power Automate Flow Example
  • After, you click on save a message pops up that Your flow is ready to go. We recommend you test it -> To test it click on Test.
Prebuilt template Example in Power Automate
Prebuilt template Example in Power Automate
  • Open Office 365 Outlook home page -> Click on Inbox, then you can see an email
Power Automate Example of Prebuilt Template
Power Automate Example of Prebuilt Template
  • Open Microsoft Teams -> Click on Teams -> Click on the group you have selected (Mitchell Black)-> Click on General.
Example of Prebuilt Template in Power Automate Flow
Example of Prebuilt Template in Power Automate Flow
  • The below screenshot shows the email received at the Office 365 Outlook will be posted here.
Power Automate Flow Using In-built Template
Power Automate Flow Using In-built Template

Conclusion

From this Power Automate tutorial, we have explained Power Automate cloud flow using the prebuilt templates. It also covered four examples:

  • Example 1: Send an email when a new message is added to Microsoft Teams
  • Example 2: Post a message to Microsoft Teams when an email arrives in Office 365 Outlook
  • Example 3: Create a task in Planner based on Office 365 Outlook calendar event
  • Example 4: Forward emails to a channel

Additionally, you may like some more Power Automate tutorials: