How to Use Microsoft Forms Web Part in SharePoint Online?

While utilizing the SharePoint intranet portal, there is a requirement to showcase Microsoft Forms responses and gather user responses on the SharePoint site by using the Microsoft Forms web part.

In this SharePoint Online tutorial, I will show how to use Microsoft Forms web part in SharePoint Online.

Additionally, we will discuss various customizations in the SharePoint Microsoft Forms web part with a simple example.

SharePoint Online Microsoft Forms Web Part

The Microsoft Forms web part in SharePoint Online is a feature that allows users to create surveys, quizzes, and polls easily.

SharePoint Online provides a user-friendly way to gather information and display the collected responses using Microsoft Forms web part.

You can customize the Form with different questions and settings based on your requirements.

How to Use Microsoft Forms Web Part in SharePoint Online?

Follow these steps to add the Microsoft Forms web part to the SharePoint intranet portal.

  • Open your SharePoint site. Select the Edit icon at the right side corner.
sharepoint microsoft forms web part
  • Click the plus (+) icon to add web parts to the SharePoint intranet portal.
sharepoint online microsoft forms web part
  • Enter “Microsoft Forms” into the search box and select the corresponding web part, as indicated in the screenshot below.
microsoft forms web part in sharepoint
  • The Microsoft Forms web part will be added to the SharePoint intranet portal, as shown in the screenshot below.
How to add microsoft forms web part to sharepoint

These are the simple steps to add the Microsoft Forms web part to the SharePoint site. Let me show you how to customize the SharePoint Microsoft Forms web part.

How to Customize SharePoint Online Microsoft Forms Web Part

Once the Microsoft web part is added, we can create Microsoft Forms(quizzes, polls, surveys) in two methods. Such as:

  1. New form
  2. Add existing form

You may refer to the screenshot below. I will explain each one individually.

How to add microsoft forms web part to sharepoint online

1. Form New Form:

Follow these steps to create and customize Microsoft Forms using the SharePoint Microsoft Forms web part.

  • To create a new form, choose “New Form” directly. Provide the Microsoft Form’s name, then select the “Create” button.
how to create microsoft form using microsoft web part in sharepoint
  • Microsoft Forms will automatically generate the form with the given name, as shown in the screenshot below.
customize sharepoint microsoft web part by creating new form
  • You can style the form or change the theme by clicking the Style option. Select the theme that you want to add.
customize the microsoft web part in sharepoint online
  • It will suggest the questions based on your Microsoft Form name; if you want, you can use those questions. Otherwise, you can start creating the questions.
  • Based on the question format, you can choose from various items such as Choices, Data, Text, Rantings, Likert, Section, Net Promoter Score, and Upload Files to create questions.
customize the sharepoint microsoft web part
  • You can apply conditions to the question, like enabling the required question, using restrictions, subtitles, etc. Also, You can attach the images to the question by clicking the Image icon.
example for microsoft forms web part in sharepoint
  • After creating the form, you can preview it by clicking on the Preview option. Here, you can view how the form appears on desktop and mobile screens.
  • If you want to collect the response through the link, click the Collect Responses button to collect the form link.
sharepoint microsoft web part customization
  • Select any one of the options from Send and collect responses based on your requirements.
  • To copy the link, click on the Copy link. Through this link, you can collect the responses. This is one way of collecting responses.
how to modify microsoft forms in sharepoint microsoft forms web part
  • Another method to gather responses is by revisiting your SharePoint site page. Here, you will notice that the “Form web address” is automatically filled in its designated field.
  • To gather Microsoft Form responses on the SharePoint site page, choose the Collect responses option and click the OK button.
create microsoft forms using sharepoint microsoft form web part
  • You will notice that the form becomes visible on the SharePoint site page. Then, click on the Republish button to save the changes.
add microsoft forms web part to sharepoint online
  • You can access the Microsoft form on your SharePoint site, enabling users to view and submit responses.
add microsoft forms web part to sharepoint
  • If you want to view responses from the Microsoft form instead of the Microsoft Forms, choose the Show Form Result option and click the OK button.
sharepoint microsoft forms web part example
  • The form response will appear on the SharePoint site page. Then, click the Republish button to save the modifications.
customize microsoft forms web part in sharepoint online
  • You can see the Microsoft forms responses on your Sharepoint site, as shown in the screenshot below.
how to add microsoft forms web part to modern sharepoint

This is how you can showcase forms and their responses on a SharePoint site page by creating new forms with the Microsoft Forms web part

2. From Add existing form:

Suppose you have an existing Microsoft form and want to display the form or its responses with the help of the Microsoft Forms web part. Follow these steps:

  • Click on the Add existing form option. Then click on Go to Microsoft Form to collect the existing form link.
sharepoint microsoft forms web part with existing form
  • If you don’t have an existing form, click the New form and follow the above steps to create a new form.
  • If you have an existing form, click My Forms and open the Microsoft Form.
sharepoint online microsoft forms web part example
  • Click on the Collect Responses button to collect the form link.
microsoft forms web part in modern sharepoint
  • Click on the Copy link button to copy the form link.
how to add microsoft forms web part to the modern sharepoint
  • Now open your SharePoint site page and add a form link to the Form web address box.
  • If you want to edit the form, click on Edit current form and edit your form.
  • Select the “collect responses” or “Show from results” option based on your requirements. Then click on the OK button.
  • Lastly, click the Republish button to save the changes.
modern sharepoint microsoft forms web part example
  • You can view the Microsoft forms responses on your Sharepoint site, as shown in the screenshot below.
sharepoint microsoft form example

These are the various methods to customize the SharePoint Microsoft Forms web part.

Also, you may like some more SharePoint Web parts:

In this article, I explained the Microsoft Forms web part and covered all possible ways to display Microsoft Forms and their responses on the SharePoint site page using the Microsoft Forms web part.

I hope this article is helpful to you.