In this SharePoint Online tutorial, I will show you how to make a SharePoint team site Public.
On a SharePoint team site, here Public means anyone within the organization can access the SharePoint site without having any request permission. External users who are not a part of an organization can not be able to access the sharePoint site.
By default, a SharePoint Communication site allows everyone in the organization to access it.
How to Make a SharePoint Online Team Site Public
Now, let us discuss how to make a team site public within SharePoint Online.
I will show you while creating a SharePoint team site, how to make it public so that all the users in your organization can access it. Also, I will explain, how to make an existing SharePoint Online team site public.
Set a SharePoint team site public while creating it
There are different ways to create a SharePoint Online team site, you can create it from the SharePoint home page or from the admin centre. If you are new to this, check out an article on how to create a team site in SharePoint Online.
While creating the site, we need to set the “Privacy settings” as “Public – anyone in the organization can access this site” and then click on Next. Check the figure below:
- Then, we can see a SharePoint Online team site has been created with a Public group.
If you will create the team site by following the above Privacy settings, the site will become public and anyone in your organization can access it.
Set an existing SharePoint Online team site public
Now, we will see, how to make an existing SharePoint team site public.
- Open your existing SharePoint team site, Click on Site information under Settings or the Gear icon.
- In the Site information pane, Select Public -anyone in the organization can access this site from the Privacy settings and Click on Save.
Once you click on Save, the site will become public and anyone in your organization can access it.
Make SharePoint Online Communication Site Public
When you will create a SharePoint communication site, by default, it is set as Public. It means anyone in your organization can access it without asking for access.
I have explained here, how to make a SharePoint team site public while creating it. And also, step by step I have shown you, how to make an existing SharePoint Online team site public. Also, by default, a SharePoint Online communications site is set as public.
You may like the following SharePoint tutorials:
- Create a SharePoint Site Page from Scratch
- SharePoint Online vs on-premise
Preeti Sahu is an expert in Power Apps and has more than 6 years of experience working with SharePoint and the Power Platform. As a Power Platform expert for Power BI, Power Apps, Power Automate, Power Virtual Agents, and Power Pages, she is currently employed with TSinfo Technologies. She is the author of the book Microsoft Power Platform A Deep Dive. She also made a big technical contribution to SharePointDotNet.com in the form of articles on the Power Platform. She enjoys traveling and spending time with her family in her spare time.