How to Download Documents from SharePoint Online?

While working with SharePoint Online, I had a requirement to download different files, documents, and folders from the Document Library.

In this SharePoint Online tutorial, I will show how to download documents from SharePoint Online in various ways.

Additionally, we will discuss how to download multiple files and folders from the SharePoint library with examples.

How to Download Documents from SharePoint Online

In the SharePoint site, we can store documents in the Document libraries.

Only the SharePoint site collection administrator and members with edit permissions can download the documents directly into your local system.

Let’s down a single file and folder from the SharePoint document library.

Download a Single File from the SharePoint Library

Follow the below steps to download a single file from the SharePoint document library.

  • Select the file and click on the ellipses or more commands (…) icon -> Download option, as shown in the screenshot below.
download single file from sharepoint online
  • The file will be downloaded to your local system in the same format. For example, I want to download the Excel sheet. After downloading the file, it is in Excel format.
how to download single file from sharepoint online
  • Another quick and easy way to download a single document is to select a file and click the ellipse(…) -> Download option, as shown in the screenshot below.
how to download a file from sharepoint online

These are the two simple and easy methods to download a single file from the SharePoint document library.

Download a Single Folder from the SharePoint Library

To download a single folder from the document library, follow these steps.

  • Select the folder and click on ellipse(…) -> Download option.
how to download single folder from sharepoint
  • The folder will be downloaded as a zip folder with the OneDrive name. If you want this folder, you can extract it.
how to download a folder from sharepoint library
  • After extracting the folder, you can find the downloaded folder, as shown in the screenshot below.
download folder from sharepoint library

This is how we can download a single folder from the SharePoint Document Library.

Download Multiple Files from the SharePoint Library

Follow these steps to download multiple files from SharePoint online.

  • Select the files that you want to download, and click on the Download option, which is present in the SharePoint document library view. Refer to the screenshot below.
how to download multiple files from sharepoint document library
  • The multiple files are downloaded in one zip folder. This zip folder contains all the downloaded files.
how to download files from sharepoint document library
  • After extracting the zip folder, it contains all the files. You can notice from the below screenshot.
download multiple files from sharepoint online library

This method allows us to download multiple files from the SharePoint document library.

Download Multiple Folders from the SharePoint Library

Similarly, follow the mentioned steps to download multiple folders from the SharePoint library.

  • In the same way, select multiple folders and click on the Download option.
how to download multiple folders from sharepoint library
  • The folders are downloaded in one zipped folder.
how to download folder from sharepoint online
  • As shown in the screenshot below, all the downloaded folders are present in that zip folder.
dowload multiple folders from sharepoint library
  • To download all documents from the SharePoint document library, select all files and folders, then click on the Download option. All the documents will be downloaded in one zip folder.

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In this article, I will cover everything you need to know about downloading documents from the SharePoint Library with examples.

I hope you found this article useful.