In this Power Automate tutorial, I will demonstrate how to create an instant cloud flow in Power Automate.
Power Automate Instant Cloud Flow
Instant cloud flow is a type of Power Automate cloud flow that starts automation with a click of a button. This Power Automate cloud flow helps to automate repetitive tasks such as requesting approval or action in Teams or SharePoint with a push of a button.
- Suppose I have some Microsoft active teams such as Digital Initiative Public Relations, Sales and Marketing, Mark 8 Project Team, Retail, MSFT, etc. So, I wanted to retrieve the active Microsoft Teams list and update it for the team members.
- This information helps the team members quickly identify the teams they belong to or may be relevant to their work.
- The screenshot below shows the email the team members receive and how an email that contains the list of all active Microsoft Teams appears.
How to Create an Instant Cloud Flow in Power Automate
Here, I will show how to create an instant cloud flow in Power Automate. To achieve it, follow the steps below.
- Sign in to Power Automate with valid credentials -> Click on + Create -> Select Instant cloud flow.
- Enter the Flow name and Choose the trigger’s flow (i.e., Manually trigger a flow), and it appears as shown below.
- Then, add inputs in the Manually trigger a flow such as.
- Text (renamed as Description)
- Then click on the + New step.
- Next, add an action (List teams) where no additional information is needed for this step and click on + New step.
- Now add (Initialize variable) action and provide the required fields’ values.
- Name: Provide the name of the initialized variable
- Type: Select the variable data type as Array
- Click on the + New step.
- Similarly, add Apply to each action and provide the field value as:
- Select an output from the previous steps: Select field -> Dynamic content -> Select Teams List under Teams list action.
- Click on Add an action.
- Now add Append to array variable action. Then, provide values for the required fields, such as.
- Name: Provide the name for Append to an array variable.
- Value: Select the Team Name from dynamic content under List teams.
- Then, come outside the Apply loop to each action and click on the + New step.
- Now add an action (Send an email V2). Then, provide values to construct an email as shown below.
- To: Insert the Email address using the Dynamic content
- Subject: Provide the purpose of this email.
- Body: Enter the message for the email providing the list of all the active Microsoft Teams using dynamic content and an Expression.
- Then click on Save to see a message: “Your flow is ready to go. We recommend you test it” -> Click on Test.
- Now, select Manually -> Click on Test inside the Test flow tab.
- Then, provide the Description and Email of the members who will receive this email -> Click on Run flow.
- Open the outlook of any of the users [Lynne Robbins] that you specified before. You can see a notification email has come to that person. Once you open it, it will look like the image below.
This is how to create Power Automate instant cloud flow.
Additionally, you may like some more Power Automate tutorials:
- How to Create a Scheduled Cloud Flow in Power Automate?
- Send Birthday Emails from Excel using Power Automate
- Initialize String Variable in Power Automate
- Initialize a Date Variable in Power Automate
I hope you find this Power Automate tutorial useful. We have discussed how to create an instant cloud flow in Power Automate.
Also, I have explained the step-by-step procedures to retrieve and send an email of all the active Microsoft Teams using Power Automate instant cloud flow.
Preeti Sahu is an expert in Power Apps and has more than 6 years of experience working with SharePoint and the Power Platform. As a Power Platform expert for Power BI, Power Apps, Power Automate, Power Virtual Agents, and Power Pages, she is currently employed with TSinfo Technologies. She is the author of the book Microsoft Power Platform A Deep Dive. She also made a big technical contribution to SharePointDotNet.com in the form of articles on the Power Platform. She enjoys traveling and spending time with her family in her spare time.