How to Create a Team Site in SharePoint Online

In this SharePoint tutorial, I will explain, how to create a team site in SharePoint online. Also, I will explain, what is a SharePoint Online team site.

In detail, we will go through, how to create a SharePoint Online team site with a Microsoft 365 group connected and a team site without a Microsoft 365 group.

What is a Team Site in SharePoint Online

A team site in SharePoint is a place where team members can collaborate with each other. They can store, and share documents with each other using various SharePoint document libraries.

For example, an organization’s IT team can store IT-related documents so other team members can access and work on them.

Also, we can store information on a team site in SharePoint.

For example, we can create a contact list to store information about IT employees in the team.

In a SharePoint team site, only people having proper access can see the documents or information.

For example, IT-related documents are available to the IT department of IT people only, it will not be accessible to Finance team unless you provide access to them.

Create a team site in SharePoint online

Let us check now, how to create a team site in SharePoint Online. There are two ways we can create a team site in SharePoint Online.

• From SharePoint Home Page
• From SharePoint Admin Center

Create a SharePoint Online team site from SharePoint Home Page

First, let us see, how to create a team site in SharePoint Online from the SharePoint home page.

• Open the SharePoint Online home page. Navigate to https://<tenant name>.SharePoint.com. Example: https://tsinfotechnologies.sharepoint.com
• Then click on + Create a site like below:

• Next, it will open the Create a site dialog box, having below two options:
  • Team site
  • Communication site
• Then Click on the Team site like below:

• Then it will display Create a team site box having below two fields:
  • Site name: Provide the name of the site, for example, Finance Team
  • Site description: Provide the description of the site, for example, “This is a team site for the finance team”
• Once you provide the team site name, it will display the below details:
  • Group email address: By default, the group name will be the same as the site name (Without any space). It will also provide the option to change the group email address.
  • Site address: By default, the site address will be the same as the site name (Without any space). It will also provide the option to change the site address.
  • Privacy settings: Here we need to choose who can access the site from the below two options;
    • Private – Only members can access this site: Choose this option if you want only the members to access this SharePoint team site.
    • Public – Anyone in the organization can access this site: Choose this option if you want everyone in the organization can access this site.
  • Select a language: Select the language, in this case, I have chosen English.
• Then click on Next.

• Then it will open the ‘Add site owners and members’ dialog box, where we need to provide at least one additional owner for the team site. Once you add the member, it will also provide the option to change the permission to Owner or Member like below:
• Then click on Finish.

• It will take a few seconds and the SharePoint team site will get created.

The team site looks like below:

This is how we can create a team site in SharePoint Online from the SharePoint home page.

Check out, How to Change URL of a SharePoint Online Site

Create a SharePoint Online team site from the SharePoint admin center

Now, Let us see how to create a Team site from the SharePoint admin center

• Firstly, log in to Microsoft 365 admin center with your Microsoft credential.
• On the Navigation menu, expand the Admin center -> click on SharePoint. So, it will open the SharePoint Admin center, where we can create our Team site.

• Else, we can directly log in to the SharePoint Admin center using Navigate to https://<tenantname>-admin.SharePoint.com. Example:https://tsinfotechnologies-admin.sharepoint.com

• In the SharePoint admin center window, on the navigation menu, click on the Sites option and you can see the below with two options:
  • Active sites: We can see here all the active sites available in our organization.
  • Deleted sites: In this, we can find all the deleted site and we can restore it.
• Then click on Active sites.

• Then it will display Active sites and click on + Create button like below:

Create a Microsoft 365 group-connected team site from Admin center

Here we will see how we can create Microsoft 365 group-connected Team site from SharePoint Admin Center.

• Once you click on + Create button, then it will show us two options:
  • Team site
  • Communication site
• For this, once you click on the Team site, we can create a team site that is connected to a 365 group in SharePoint Admin center.
• Click on the Team site as shown below:

• Then it will display Create a team site box having:
  • Site name: Provide the name of the site, for example, Finance Team
• Once you provide the team site name, it will display the below details:
  • Group email address: By default, the group name will be the same as the site name (Without any space). It will also provide the option to change the group email address.
  • Site address: By default, the site address will be the same as the site name (Without any space). It will also provide the option to change the site address.
  • Group owner: Provide a name as the Group owner who will be having full control access to the SharePoint team site.

• Select a language: Select the language, in this case, I have chosen English.
• Expand Advanced Settings, and it will display the below details:
  • Privacy settings: Here we need to choose who can access the site from the below two options;
    • Private – Only members can access this site: Choose this option if you want only the members to access this SharePoint team site.
    • Public – Anyone in the organization can access this site: Choose this option if you want everyone in the organization can access this site.
  • Time Zone: By default, all sites will be created to US Pacific Standard Time (PST) or in UTC.
  • Site description: Provide the description of the site, for example, “This is a team site for the Marketing team”
  • Storage Limit: By default the storage limit is 250 GB, if you want to change the storage limit of your SharePoint site you can change it based on your requirement. But the maximum storage limit of the SharePoint site is 25600 GB.
• Then click on Next.

• Then it will open the Add site owners and members dialog box, where we need to provide at least one additional owner for the team site. Once you add the member, it will also provide the option to change the permission to Owner or Member like below:

• Click Finish, then the SharePoint Online team site (connected with the office 365 group) from the SharePoint admin center will be created.

This is how we can create a team site in SharePoint Online from the SharePoint Admin Center

Create a modern team site without an office 365 group connected in SharePoint Online

Microsoft also provides an option to create a team site without an office 365 group in SharePoint Online.

For this, once you click on the + Create button, then choose Other options like the below:

• Also, we can create other sites from templates like Team site (not connected to Microsoft 365 group), Document Center, Publishing Portal, Enterprise Wiki, and many more. These templates we can create in ‘Other options’.

• Click on the Team site followed by:
  • Site name: Give the name of a SharePoint team site, for example, the Banking team.
  • Site address: Once we provide a site name, by default it gives us a site address as same as the site name without space and also if needed we can change it.
    • The Site address expands with two options:
      • ../sites/ :- Here, we use the URL path where we can access our site. For example, I am creating a Team site named Banking Team, now it creates a URL with the team name, which we can access by name of the team as https://<tenantname>.sharepoint.com/sites/BankingTeam (Example: https://tsinfotechnologies.sharepoint.com/sites/BankingTeam)
      • ../teams/ :- Here, we use the URL path which is connected to Team site in SharePoint to access Microsoft teams. For example, I am creating a Team in Microsoft teams named Banking Team, now Parellely SharePoint site is automatically created with https://<tenantname>.sharepoint.com/teams/BankingTeam (Example: https://tsinfotechnologies.sharepoint.com/teams/BankingTeam)
  • Primary administrator: Provide a name as the primary administrator who will be having full control access to the SharePoint team site.
  • Select a language: Select your preferred language.

• Expand Advanced Settings, it will display the below details:
  • Time Zone: By default, all sites will be created to US Pacific Standard Time (PST) or in UTC.
  • Site description: Provide the description of the site, for example, “This is a team site for the Marketing team”
  • Storage Limit: By default the storage limit is 250 GB, if you want to change the storage limit of your SharePoint site you can change it based on your requirement. But the maximum storage limit of SharePoint site is 25600 GB.

• Click Finish, then the SharePoint Online team site (not connected with the office 365 group) from the SharePoint admin center will be created.

The team Site looks like below:

This is how to create the Sharepoint Online admin center Team site not connected with the office 365 group.

Conclusion

In this SharePoint tutorial, we learned to Create a SharePoint Online Team site from SharePoint Home Page.

Also, we saw how we can create a SharePoint Online Team site with a Microsoft office 356 group connected, then we will see how a user can create a team site without a Microsoft office 365 group connected.

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