How to Create a SharePoint Online Communication Site

In this tutorial on SharePoint Online, we are going to learn about What is SharePoint Online Communication Site. Also, we will see how to create a SharePoint Online Communication Site.

What is SharePoint Online Communication Site

A SharePoint Online Communication site is a place where we can convey information like news, updates, etc, to the entire organization.

Like, if an organization want to share news about the company’s quarterly result, then they can create a communication site and share that information. So, the information will reach the entire organization instead specific to a team.

We can access a SharePoint communication site anywhere from any device.

Here are some examples of SharePoint communication sites that you can create for your organization:

1. Company News: An internal company communication site that provides the latest news, updates, and announcements for employees.
2. Project Updates: A communication site created for sharing project updates, timelines, and progress reports with stakeholders.
3. Sales and Marketing: An external communication site designed for sharing sales and marketing collateral, such as brochures, presentations, and case studies with customers and partners.
4. Human Resources: An internal communication site that provides employees with HR-related information, such as policies, benefits, and training materials.
5. IT Help Desk: A communication site created for sharing information and updates related to IT services and support.

These are just a few examples of the types of communication sites that can be created in SharePoint Online.

Also, check out, How to Create a Team Site in SharePoint Online

How to Create a SharePoint Online Communication Site

Let us find out, how to create a SharePoint Online Communication Site. We can create SharePoint Online Communication Site in two ways.

• Create using SharePoint Home Page.
• Create using SharePoint Admin Center.

Create a SharePoint Communication site using the SharePoint Home page

Now, let’s see how to create a SharePoint Online Communication Site using Home Page.

• Go to the SharePoint home page and open it. Now navigate to https://<tenant name>.sharepoint.com. For example, https://tsinfotechnologies.sharepoint.com/sites/SocialCorners.
• Click on + Create site like shown below.

• Now, Create a site dialogue box pops up with two options:
  • Team site
  • Communication site

• Select the Communication site. For Example, we are going to create a communication site “Social Corner”.

• Create a communication site dialog box open up having some fields listed below:
  • Site name: Provide the site name based on your business requirement.
  • Site address: It automatically takes the site address as same as the Site name without any space between the word.
  • Site description: This will help to know about the purpose of creating the site.
  • Select a language: It shows by default English, and if we want we can change it also.

• Click on Finish, then it will take a few seconds to Create the SharePoint Online Communication site.

• This is how the SharePoint Online Communication site appears.

This is how to create a SharePoint Communication site using the SharePoint Home page.

Create a SharePoint Online Communication site using the SharePoint Admin center

Now, let’s find out how to create a SharePoint Online Communication Site using Admin Page.

• With your Microsoft Credential, log in to your Microsoft 365 Admin center -> Navigation menu, expand Admin center then Select SharePoint.
• Else, we can directly log in to the SharePoint Admin center and Navigate to https://<tenantname>-admin.SharePoint.com Example: https://tsinfotechnologies-admin.sharepoint.com

• Now in the SharePoint admin center window, Click on Sites it shows two options
  • Active sites: On the Active site page, you can see all currently active SharePoint sites.
  • Deleted sites: On the Deleted site page you can see all the deleted sites, if required you can restore sites before 93 days.

• Now, select Active sites a dialog box will be opened then Select + Create.

• Now you can see the ‘Create a site ‘ window, from here we will choose the Communication site option.

• Create a communication site window opened up with the below options:
  • Site name: Provide the communication site name
  • Site address: It automatically takes the site address as same as the Site name without any space between the word.
    • The site address get expanded with two options:
      • ../sites/: When we select ../sites/ it shows that the site address is available like this “https://<tenant name>.sharepoint.com/sites/SocialCorners“.
      • ../teams/: When we select ../teams/ it shows that the site address is available like this “https://<tenant name>.sharepoint.com/teams/SocialCorners” shown below:

• Site owner: Assign the Site owner‘s name who will have Full control to manage the site.
• Select a language: It shows by default English, and if we want we can change it also.
• In the Advance setting, we have certain options which we can change if we want to as listed below
  • Time zone: Here we set the time zone if we want to change.
  • Site description: We can give a description of the site which we created.
  • Storage limit: Here we can provide the limitation of storage. The maximum storage limit per SharePoint site is 250 GB.
• Click on Finish, then it will take a few seconds to Create the SharePoint team site.

• This is how the SharePoint Online Communication site appears.

This is how we can create a SharePoint Communication site using the SharePoint Admin center.

Conclusion

In this SharePoint Online tutorial, we saw how to create a SharePoint Online communication site. Also, we saw the different methods to create a SharePoint Communication site:

• Create a SharePoint Communication site using the SharePoint Home page.
• Create a SharePoint Communication site using the SharePoint Admin center.